If you are looking for a custom domain email on a reliable host for free, then Microsoft Outlook is the best free solution. Microsoft Outlook custom domain provides free services for at least
500 users (Update: 50 users by default; need more? Ask Microsoft team with your domain name. They are easily adding more accounts) of your small business or organization. If you want to be email provider then Microsoft Outlook for custom domain is also best choice. You may do this without spending a single penny.
Recently, Google has stopped offering Google Apps for free. They charges are pretty high for any type of organisations. Well, I will not compare between the two services in the topic, but just helping you to configure Microsoft Outlook custom domain for free email. But first discuss about the features what Microsoft offers for free.
- Email hosting
All services are free and can be offered from a custom domain or sub-domain.
Setup Microsoft Outlook custom domain for email hosting:
Go to https://domains.live.com/Signup/SignupDomain.aspx. Fill the domain name in the box. If you don’t have any domain and want to purchase then you may buy from any Microsoft partners or buy from GoDaddy, Name.com or Dreamhost are best in the segment.
Don’t forget to check “Set up Outlook.com for my domain” in “Choose mail service for your domain” on the same page [As shown in the image above]. You may also change this setting later, but who want to do that! Now click “Continue”.
In the next step, you will be ask to setup domain administrator. [A domain administrator will be responsible for all activity in the Outlook custom domain account]. I will recommend you to use an existing account or account from outside the custom domain. Check “Sign in with an existing Microsoft account” and hit continue to login existing account. You may also sign up for a new outlook.com account if you don’t have any.
After logging in to account Microsoft will ask you to review the settings and accept agreement just hit “I Accept” after review it.
Step 3: Verifying domain and set up MX record
To verify domain name you will need to goto your domain registrar and add some records.
Add a txt record which will be in v=msv1 t=example, and
MX record which will be in “example.msv1.invalid”. Note the “example” part will be same.
You may refer to your domain registrar help topics for any help in configuring TXT and MX record. Now you will have to wait for sometime, until DNS is propagating across the globe. It may take from few seconds to 48 hrs. After some time hit “Refresh” button in the yellow alert box. When your domain got verified the domain will be ready to use and you may create your first free custom email on outlook.com platform.
Once the domain got verified you will see a green indicator and active status in the domain dashboard of your account. [As shown in the image below]
Step 4: Create an email id with custom domain
Once your account is verified and active you may navigate to dashboard and click on the domain under which you want to create email/account. Their will be a form asking to fill some info. Just fill those and create your first email id with custom domain. the important thing is “Account name” in the form. it will be the email id and may have alphanumeric, periods, hyphens and underscore.
After creating the account you may ask user to login and accept terms and conditions. Also their will be an account reset question for your users, which will be asked at first login.
Benefits of Microsoft Outlook custom domain over Google Apps!
- Microsoft offers these apps for free.
- Up to
500 users50 may be added just after signing up. If required, you may ask Microsoft to increase the number of users.
- You may also offer your site visitors to sign up email ids with under your domain.
- Outlook.com offers unlimited storage. So, you will never required to delete mail.
- You may also offer maps, skydrive and other services from your domain/sub-domain
If you have any query or problem let me know by commenting below. Don’t forget to share this post on Google+, Twitter or Facebook, if you liked it.
Quick Tip: Many people said that they are unable to configure the MX record or they are not receiving any email in the inbox. Here is a small tip for them. Go to Domain host and check if there is no other MX record having higher priority than Outlook’s one. It will be better to remove all other MX records pointing to @ or the naked domain.
I have recently got a chance to log into someone else’s account and fix the issue. I successfully fixed the issue. It was the wrongly configured.